01
Capture
Calls, missed calls, voicemails, forms, and replies enter one controlled pipeline.
Fire & Life Safety ITM Automation
Recover missed calls and keep inspection revenue moving.
Vaelash AI installs a phone-first front-office automation layer for Fire ITM contractors — built for missed-call recovery, emergency handoff, inspection booking support, renewal visibility, and weekly reporting.
System Focus
One layer for capture, routing, booking, and visibility.
The system does not try to replace the contractor’s entire operation. It focuses on the front-office conversion layer where calls, booking attempts, emergency handoff, and renewals can leak revenue.
02
Route
Emergency, routine booking, renewal, and clarification paths stay separated.
03
Book
Booking links, appointment reminders, and no-response recovery protect routine work.
04
Report
Weekly visibility helps show recovery points, callbacks, booking movement, and renewals.
Architecture
Built around the contractor’s existing operation.
Vaelash AI wraps around the client’s existing systems as the communication, booking support, callback discipline, and follow-up layer.
Inbound sources
- Answered calls
- Missed calls
- Voicemails
- Website forms
- Customer replies
Automation layer
- Contact and opportunity creation
- Urgency and service-line routing
- Booking links and reminders
- Renewal due visibility
- Tasks, alerts, and weekly reporting
Human response
- Emergency handoff
- Callback ownership
- Manager visibility
- Customer update review
- Clean won/lost closure
Growth Modules
Focused on the highest-value early-client recovery points.
Growth Founder Pilot is intentionally not the Pro AI voice package. It is the phone-first recovery, handoff, booking, renewal, and reporting layer.
Missed-call recoveryCallback task, internal alert, and compliant recovery when ready.
Voicemail-to-callbackVoicemail becomes a visible action instead of a passive inbox item.
Emergency handoffAfter-hours urgent signals route to a human escalation path.
Booking recoveryRoutine inquiries move toward booking with follow-up discipline.
Appointment remindersBooked work receives confirmation and reminder support.
Review requestPost-service customers receive basic review follow-up.
Renewal visibilityInspection due dates are surfaced before they become urgent.
Weekly ROI snapshotSimple visibility into capture, recovery, booking, and renewal activity.
Public offer for first 3–5 installs
Growth Founder Pilot
$500 setup + $597/mo 3-month pilot
Built for Fire ITM contractors that need missed-call recovery, voicemail-to-callback discipline, after-hours emergency handoff, no-response booking recovery, renewal visibility, and weekly reporting.
Fit-based alternatives
Starter PilotAvailable after fit review for very small owner-operators needing basic inbound visibility.
Pro Founder PilotAvailable after fit review when proposal recovery, AI voice, or priority handoff support is truly needed.
Included Scope
What the $597/mo Growth plan includes
Growth scope stays separate from Pro services.
- Fire ITM intake form + routing
- Inbound call capture into pipeline
- Booking link / booking instruction
- Appointment confirmation + reminders
- Basic post-service review request
- Basic weekly report
- Missed-call recovery, SMS-compliant
- Voicemail-to-callback task
- After-hours emergency escalation
- Emergency Dispatch Handoff
- No-response booking recovery
- Renewal visibility / Renewal Due Engine
- Weekly ROI Snapshot
- Basic integration-ready handoff support
Pro scope note: proposal / deficiency recovery, open proposal aging, routine AI voice intake, dormant account reactivation, and priority integration handoff belong to Pro or add-on scope.
Trust Boundaries
Clear scope protects the client and the offer.
Fire ITM is operationally serious. The website should feel premium while still making the delivery boundaries clear.
Vaelash AI owns
Communication, conversion, booking support, callback discipline, renewal visibility, basic review request, and weekly reporting.
Not a dispatch replacement
The system does not replace dispatch ERP, technician routing, invoicing, payroll, inspection reporting, accounting, or full field-service operations.
Emergency handoff
Urgent alerting, callback task creation, after-hours escalation, and human handoff — not automatic technician dispatch or route optimization.
Pilot Process
A clean 3-month path from install to proof.
The first founder installs should be sold as proof-building pilots: install the system, measure recovery points, and document operating results.
Discover
Confirm service area, business hours, call routing, calendar rules, escalation contacts, and SMS readiness.
Install
Set up pipeline, intake, routing, booking support, callback tasks, reminders, renewal visibility, and reporting.
Test
Run live-style tests for missed calls, voicemails, emergency handoff, booking recovery, and renewal triggers.
Measure
Review weekly snapshots and identify calls recovered, follow-ups created, bookings supported, and renewal visibility gained.
FAQ
Clear before the call.
Short answers that reduce confusion before a contractor applies for the founder pilot.
Is the $597/month plan Pro?
No. The $597/month plan is the Growth Founder Pilot. Proposal recovery, AI voice, and priority handoff support are Pro or add-on scope.
Does this automatically dispatch technicians?
No. Emergency Dispatch Handoff means urgent alerting, callback task creation, after-hours escalation, and human handoff.
Can this run before SMS is fully ready?
Yes. Pipeline, tasks, email, booking support, alerts, and reporting can be installed first. SMS recovery should run only after consent and readiness gates are in place.
Are phone, SMS, AI voice, or paid tools included?
Phone numbers, SMS/messaging usage, AI/voice usage, and paid integration tools are billed separately unless specifically packaged.
Founder Pilot
See where your front office may be leaking booked work.
Apply for the limited Growth Founder Pilot and review the missed-call, voicemail, booking, emergency handoff, renewal, and reporting layer for your Fire ITM operation.